IMRA Committee Roles

In describing the roles & responsibilities of the committee members, this section deals only with the committee?s responsibilities towards organising races. It excludes any other responsibilities such as international team selection, for example.

There are 12 Committee positions which carry some responsibility towards organising races, including one "in-general" role.

These roles are:

• President
• Secretary
• Equipment Officer
• Race Co-ordinator
• Webmaster
• Safety Office
• Records Secretary
• Treasurer
• High performance officer
• Juniors Officer
• WMRA/AAI liaison
• Ordinary member

Committee in-general

The responsibilities of the "Committee in-general" with regard to races are to:

• Appoint one League Director for each league
• Appoint Race Directors for non-league races
• Acquire league prizes / trophies
• Assist the League Directors in finding Race Directors
• Define the race calendar

Equipment Officer

The responsibilities of the Equipment Officer with regard to races are to:

• Maintain & continually update a list of all equipment required to run large races
• Replenish the equipment stock, in consultation with the Treasurer, as new or replacement equipment is required
• Make all equipment available to Race Directors for races and co-ordinate its transfer from one Race Director to another

Race Co-Ordinator

The responsibilities of the Race Co-Ordinator with regard to races are to:

• Maintain a list of Race Markers who are competent and knowledgeable in the race marking guidelines
• Update the IMRA Race Marking Guidelines as required
• Train Race Markers as required
• Maintain the race marking equipment and co-ordinate its transfer between Race Markers
• Assist Race Directors in finding suitable Race Markers
• Monitor standards of marking & perform quality checks on marking if required e.g. for trial races
• Liaise with the Equipment Officer in relation to replenishment of race marking equipment

Safety Adviser

The responsibilities of the Safety Adviser with regard to races are to:

• Define the equipment & consumables required at races
• Stock and replenish safety equipment held by Equipment Officer
• Manage the IMRA relationship with mountain rescue organisations & emergency services
• Brief Race Directors on the IMRA Safety Guidelines when they request such assistance
• Maintain a list of regular runners who are qualified in First Aid
• Organise First Aid training if required
• Assist Race Directors in finding suitable First Aid Officers

Records Secretary

The responsibilities of the Records Secretary with regard to races are to:

• Assist Race Directors by maintaining a list of contact details for
• Land-owners who give permission to run races
• Key holders for barriers
• Any other contacts which are not readily available in the phonebook
• Maintain a list of those trained to use the laptop at race registration and finish
• Maintain Race Details on the website
• Upload race results to the website
• Store all completed Incident Forms (received from Race Directors)
• Manage the equipment associated with records maintenance i.e. the laptop, printer etc

Webmaster

Webmaster is responsible for providing information to committee that is not readily available without going to database.

Webmaster is responsible for updating information on website that is not readily updatable through the content management facilities

Webmaster is responsible for technical upkeep of the website, whether that be through personal contributions or sourcing contract work.

Webmaster should assist R&R where R&R workload is excessive, for example updating race details on website or uploading race results when R&R secretary is unavailable

Webmaster is responsible for answering member queries regarding website/MyIMRA profiles

Treasurer

The responsibilities of the Treasurer with regard to races are to:

• Set the spot prize budget for Race Directors
• Verify receipt of monies and till receipts from Race Directors

As a general policy, all race receipts should be banked and expenses incurred by Race Directors reimbursed by cheque.